Substitute Secretary Applicant Pool
Madison Metropolitan School District/MSCR
545 W Dayton St, Room 133
Madison, WI 53703
Classified - Classified Positions - Clerical/Technical
Job Number 4100000017
Start Date
Open Date 01/01/2013
Closing Date

Under supervision performs general clerical tasks according to established guidelines.

Answers the telephone;
Assists students, staff, parents, volunteers, and the community with various questions and concerns;
Records Attendance;
Receives and records fees;

Performs payroll, accounting and generating word correspondence
Processes letters, memos, and reports;
Assists in maintenance of records which includes filing;
Sorts and distributes mail;
Collects, inputs, and retrieves data from various District applications like MUNIS, Infinite Campus, AESOP, etc.
Assists students who are ill or injured; may include administering medications;
Performs other related duties as assigned.


Work Location Doyle-Human Resources

Short term - $15.75/hr; Long-term - $17.15/hr.
(Long-Term: A substitute clerical/technical employee who works a minimum of seven (7) consecutive work days for the same regular employee.)


Required Knowledge, Skills & Abilities


Ability to communicate effectively with diverse clientele, staff, and the community, orally and in writing;
Ability to deal with the public in a professional, courteous manner;
Ability to proficiently use a personal computer;
Knowledge of generally accepted bookkeeping practices.
Experience working cross-culturally and/or commitment to work toward improving one's own cultural competence, i.e., valuing difference/diversity, recognizing personal limitations in one's skills and expertise, and having the desire to learn in these areas.


Minimum Qualifications

Two years successful office experience or a combination of experience and formal training equivalent to two years, including one year of computer experience (word processing & data entry).
Typing 45 w.p.m.


Desired Qualifications

Applications are accepted on a continual basis in the Department of Human Resources. Applicants must complete a MMSD On Line Employment Application and Experience Inventory.
All applications on file will be evaluated for minimum qualifications, and applicants will be required to satisfactorily complete a skills test. Qualified applicants will be interviewed. Successful completion of an employment physical is required before Board confirmation.

Substitute secretaries may indicate their assignment preferences with respect to work location. They are not, however, guaranteed that assignments will be available at their preferred locations;
Substitute secretaries may decline assignments, and may indicate if they are not available for work for a period of time;
Substitute secretaries are not guaranteed hours;
A substitute secretary who is called in error and reports to an assignment, and is not subsequently reassigned, will receive 1/2 day's pay at the applicable rate. If the substitute is reassigned to another work location, he/she will be reimbursed for mileage between the original and subsequent work locations;
A substitute secretary who works on the same day at more than one work location will be reimbursed for mileage between work locations;
This position is covered by the provisions of the Supportive Educational Employees Collective Bargaining Agreement. The following is an informal outline of selected provisions;
Substitute secretaries will be treated equally with all other external candidates for vacant positions. They are not eligible for internal transfers or promotions;
Substitute secretaries are not eligible for benefits.


Other Information

This is an "applicant pool" posting. It does not signify that vacancies actually exist at this time. The purpose of this posting is to develop a pool of qualified applicants, should vacancies become available.

The MMSD does not post specific vacancies externally. When a vacancy has not been filled through the transfer of a current MMSD Substitute Secretary, we go directly to the external pool to review external applicants who are active in the pool.

If you have questions as to the status of your application or the availability of positions, please contact Elaine Wirsbinski,, 608-663-1748.


Experience Inventory
Equal Opportunity Employer